We are excited to release new features for both our HRIS and Benefits Administration modules. Additionally, we have made a few enhancements for our Broker partners in our Broker Portal module in our latest release. Please read on to find out more and as always, we welcome your feedback and suggestions.
HRIS Updates (Employee/Admin Profile)
Two Factor Authentication now available as SMS (Employee Profile)
- Users will now receive a text+email on logging into the Flock platform for verification. We have made it easier for users to easily access their verification code at the time of login via a simple text, which was earlier being done only through an email.
- When a user logs in, he will be redirected to the page where the verification code needs to be entered which will be sent via SMS + email to the registered mobile phone number and email of that particular user.
- Note that either email or mobile phone number needs to be present in the employee’s profile otherwise the user will not get a message.
UI/UX update: Easily upload bulk documents (Employee Profile)
Flock always had the ability to upload any type of documents to an Employee's Profile. You will now see an improved look and feel, where you can upload multiple employee documents all at once, and easily modify permissions to permit or restrict access to particular documents.
- Upload multiple employee documents at once
- Sort documents by category
- Set base level access permissions for employees and employee's managers
UI/UX update: Effective date based changes (Employee Profile)
An improved look and feel to where you can make changes and adjustments to an Employee Profile, schedule those changes to go into effect on the date you determine (now or future).
Updated logins page (Admin Profile)
We have made improvements to our Admin login page to systematically organize your employees and differentiate them from the offboarded ones.
- Offboarded employees are no longer shown on the logins page.
Benefits Administration Portal
Dropdown support for voluntary LTD & STD plans
Let your employees choose the voluntary LTD & STD plan that fits them best. Earlier the voluntary LTD & STD plans allowed employees to choose a flat percentage of the salary for each employee, but in this release, we have added the ability for the employees to pick from tiered amounts for their voluntary STD/LTD plans similar to other tiered voluntary products like Voluntary Life, AD&D, etc.
Voluntary Plan Bundling
We extended our plan bundling support to include Voluntary Plans as well. Control dependencies and set required enrollment preferences for your employees. For eg., we can bundle the Voluntary AD&D election with Voluntary Life. This would prevent employees from enrolling in AD&D plans until and unless they have elected Life coverage.
Multiple file upload
Added support for uploading multiple supporting plan documents for all plan types. This allows the broker to share additional information on plans to keep their clients better informed of the benefits.
Updated logins page
We have made new logins page for brokers to systematically organize the employees and differentiate them from the offboarded ones.
FSA/HSA: Simplified employer and employee contribution calculations
Formerly, when FSA/HSA plans had employer contributions the full employer contribution was given to the employee regardless if the plan was designated as a monthly or annual contribution. Moving forward, new enrollees will receive a true contribution based on monthly or annual employer contribution designation.
We’ve also simplified HSA calculations for plans created as a monthly election. In the past to determine the employee/employer contribution we would annualize the monthly amount and try to predict the number of payrolls remaining in the year to determine the per pay period contribution. We will no longer be assuming the remaining pay periods for mid-year enrollees. Instead, regardless of when an employee joins the company or adds coverage, we will annualize the monthly amount and divide by the employees pay frequency. Here’s an example of the new, simplified calculation:
- Employee Monthly Election: $50
- Employee Pay Frequency: Semi-Monthly
- Employee Per Pay Period Calculation: $50*12/24 = $25
Additional GI Functionality
We’ve added the ability to set multiple GI amounts based on the enrollment eligibility of the employee i.e. new enrollment eligibility, open enrollment, mid-year qualifying life events. Furthermore, for open enrollment, we have support for limiting benefit coverage increase based on Step Increments setting. This will better support ancillary carrier requirements and allow the ability to tailor a GI to each employee based on prior enrollment.
Join us for a closer look at all the new features.
JULY 25, 2018 | 11 AM PT