Product Release | 05.29.18


We are excited to release new features for both our HRIS and Benefits Administration modules. Additionally, we have made a few enhancements for our Broker partners in our Broker Portal module. Please read on to find out more and as always, we welcome your feedback and suggestions.


e-Signatures & Forms Upload (Company Admin)

With this functionality, you can upload any document and/or form to your Flock system and route it via the Tasks functionality. This can also accommodate either full e-signatures or simply the user's initials.

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Once uploaded, simply map either system fields or create new fields and assign to your employee(s) via Task. Your employee(s) will then click on the task and complete the document. We can accommodate free text, checkmarks, system fields, and also e-signatures!

Note: this feature is available on request - just contact your friends on our support team and they will activate this feature.

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'Effective date' based changes (Employee Profile)

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Now, you can make changes and adjustments to an Employee Profile, then schedule those changes to go into effect on the date you determine (now or future).

This release also includes enhancements to our current and change history reporting. We have also added a “salary history report” in the “Pre-defined Reports" section. Here you can download a complete company record of all compensation changes for all employees, including:

  • Combined changes in one effective date
  • Schedule employment/compensation changes
  • View History
  • Pending changes
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Example screenshot of pending 'Effective Date'


Bulk upload documents (Employee Profile)

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Flock always had the ability to upload any type of documents to an Employee's Profile. Now, you can upload multiple employee documents all at once, and easily modify permissions to permit or restrict access to particular documents.

  • Upload multiple employee documents at once
  • Sort documents by category
  • Set base level access permissions for employees and employee's managers

Reference documents (Company Level)

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In a continuing effort to provide administrators control over their employee documentation, we’ve added the ability to view and sort reference documents by type or eligibility group.

  • Customize the view setting for all employee documents
  • Viewable by employment type, location or job category
  • Pre-set your preferred settings
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Roles and permissions (Company Admin)

Each user in the system is defaulted to one of the 3 pre-defined roles: Employee, Manager or Company Admin. Now, you can very easily:

  • View the employees with the respective roles via the action icons on the right of each role.
  • Create additional roles and assign what employee data they can view/edit and actions they can take. 
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Time-off policy functionality improvements

  • Additional roles and permissions options for administrators 
  • Set minimum hours for time-off requests
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For Administrators

  • Time-off requests notifications now appear on administrators activity page
  • One click approval / rejections

 

 


Broker Portal Updates

Plan bundling (Broker Portal)

  • Control dependencies 
  • Set required enrollment preferences

Admin View

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Employee View

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Dependent age-out notification

  • Enable automated dependent termination policy
  • Set dependent plan termination age and specify age for termination notifications
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Multiple enrollment forms per plan (Broker Portal)

  • Today: Medical plan only one form can be signed
  • After Release: Multiple forms can be uploaded for signature
  • Flexibility / Separate form can be used for carrier and TPA

Upload EE/ER PPP amount overrides (Broker Portal)

  • Allows: override of the employee/employer payroll deductions. Useful when there are different pay cycles OR employer want to prepay early towards HSA/FSA accounts OR ER contributions need to be adjusted
  • https://demo.helloflock.com/broker/companies/2154/upload
  • Supported: HSA/Commuter benefits

Flock is a robust HR solution helping you to automate and digitize all your HR tasks and responsibilities. Connect with us on FacebookTwitter, and LinkedIn for latest updates.


Join us for closer look at all the new features.

MAY 31, 2018 | 11 AM PT

For more information contact support@helloflock.com

In-case you missed our April 09, 2018, release, please click here.

 

Human Resources Today